Terms and Conditions
The terms and conditions will come into effect once we notify you in writing of your holiday booking and your deposit payment has been received. Deposits are 20% of the total cost of the holiday.
The remaining cost of the holiday should be settled in full 60 days prior to the start for UK holidays and 90 days for holidays outside the UK. Failure to pay could result in your holiday being cancelled and the loss of your deposit. Provisional bookings can be made over the telephone, but all bookings must be confirmed within 14 days with a 20% deposit and a completed booking form and home visit for new customers.
A completed and signed booking form is confirmation that you have read and understood all the information regarding your holiday and that you understand and accept all the terms and conditions.
Bookings made 60 days or under prior to the holiday commencing must be paid in full when booking.
Should you need to cancel your holiday, you will only lose your deposit if you give 60 days’ notice or more. If you cancel within 60 days of the first day of your holiday the cost of your holiday will be charged.
If for any reason Ability Options is required to cancel your holiday you will receive a full refund, or we will offer you the opportunity of an alternative holiday.
Ability Options supported holidays have the right to cancel any holiday where the minimum number of 5 clients has not been reached.
Travel insurance is not included in your holiday package. It is the guest’s responsibility to insure they have travel insurance, whether they are travelling abroad or within the UK. Ability Options Supported Holidays will require a copy of your insurance 30 days prior to the commencement of your holiday.
In the event of a late booking within 30 days of the commencement of the holiday a copy of your insurance will be required with your booking form.
It is the responsibility of the guest to ensure that you have a valid passport for your outbound and return journey. Ability Options Supported Holidays will require passport information at the time of booking or soon after.
All Clients medication must be in the original packaging that have the original label clearly presented with the guest’s name, dosages and times these are taken on. We cannot accept medication that has been dispensed from original packaging by anyone other than a pharmacist.
Personal Valuables & Money
Ability Options support staff are happy to look after our guest’s spending money if required and handing over smaller amounts as and when required. This will be recorded on a cash sheet where staff & guests must sign each time money is handed over.
Guest choosing to hold their own monies do so at their own risk and Ability Options Supported Holidays accepts no responsibility for any loss or theft. Valuables such as cameras, mobile phones etc are brought at your own risk and we cannot accept responsibility for any loss, damage or theft.
Ability Options Supported Holidays will support guests with their individual needs and will adapt support to everyone. Ability Options Supported Holidays reserve the right to withdraw a placement or amend scheduled events should an individual display behaviour that pose a risk to the health & safety of staff, other guests or themselves.
It is the policy of Ability Options Supported Holidays to ensure a care plan is completed for each guest prior to the holiday departure. This is to enable us to provide the best possible support tailored to your needs. We ask you to be honest, clear and concise with your answers and provide as much detail as possible – all information is treated as confidential and is only used for the benefit of the client. We respect your decision to withhold any information, however we cannot be held responsible for any events that arise due to information being withheld.
If you have any specific dietary needs or a special diet, have a food allergy or intolerance you must make this known at the time of booking. Clients with specific dietary needs are to provide a menu stating any food items that are not likely to be readily available at the holiday resort. We will advise the provider and/or provider of meals of needs or allergies and where possible these will be catered for. If they are unable to cater for your dietary or allergy needs, then we will advise you of this.
Packing & Luggage
It is essential that all guests travel with the appropriate clothing, footwear, outdoor wear, toiletries and medication etc. This includes personal hygiene items such as towels, Toiletries and Sanitary items.
Luggage is limited to 15 Kilos unless otherwise stated in your holiday information.
Injury, Illness, Death or consequent losses
Ability Options Supported Holidays will not be liable for any injury, illness, death or consequent losses suffered by you or any member of your party unless it is proven that such injury or illness was caused by lack of reasonable care or skill on the part of ourselves or the holiday provider, and the performance of our obligations under our contract with you as set out in the terms and conditions of your booking.
Guests will usually share a twin room with another guest of the same sex unless a single room is requested and is available – this would be at an additional supplement. We do our up most to accommodate requests where possible.
We hope that you do not feel the need to complain; but if you do have any concerns please see a member of staff and we will do our best to resolve this. If you are still not happy you can complete a complaint from which we will investigate and respond to your complaint in writing within 28 days. Please send to:
Ability Options Supported Holidays, 1 Sycamore Rise, Holmfirth, HD9 7TJ
We can accept Direct Payments, Cash or Cheque.